NIH Public Access Policy: Compliance

Memorial Sloan Kettering (MSK) and Principal Investigators (PI) are responsible for compliance. The PI of the grant is also responsible even if he/she is not an author or co-author of a work that falls under the NIH policy. There are several ways to show compliance.

PMCID - PubMed Central reference number (this is different from the PMID)
                  Method A, B, C, and D forms of submission
NOTE: A PMCID is required for demonstration of compliance for works three months post publication and beyond.

Example:
Tai X, Van Laethem F, Pobezinsky L, Guinter T, Sharrow SO, Adams A, Granger L, Kruhlak M, Lindsten T, Thompson CB, Feigenbaum L, Singer A. Basis of CTLA-4 function in regulatory and conventional CD4(+) T cells. Blood. 2012 May 31;119(22):5155-63. PMCID: PMC3369608

In the interim, compliance can be demonstrated by:

• Using the phrase “PMC Journal – In Process” (for Method A and B forms of submission)
• Using the NIH Manuscript Submission (NIHMS) system reference number (for Method C and D forms of submission)
  NOTE: Using “PMC Journal – In Process” as interim documentation of compliance for works submitted via Method C or Method D forms of submission is contrary to the NIH Policy.

The PMCID is assigned after the work (final published article or final peer-reviewed manuscript) is posted to PMC via Method A, B, C or D forms of submission. The PMCID can be located in:

• PubMed:  http://www.ncbi.nlm.nih.gov/pubmed?otool=mskcclib
  This is MSK's unique PubMed URL which will provide access to full-text articles based on the Library's institutional subscriptions. View the PMCID number (when applicable) on the search results page -- Display setting: Abstract.
• PMC (PubMed Central):  http://www.pubmedcentral.nih.gov/
  The PMCID can be found on the search results page where applicable.
• PMCID - PMID - Manuscript ID - DOI Converter: http://www.ncbi.nlm.nih.gov/pmc/pmctopmid/ 
• My NCBI/My Bibliography in eRA Commons: https://commons.era.nih.gov/
  Citations in My Bibliography will automatically note the PMCID when available. 

“PMC Journal – In Process” is a term used for final published articles via Method A and Method B forms of submission that are in the process of being submitted to PMC.

• My NCBI/My Bibliography in eRA Commons: https://commons.era.nih.gov/
  Citations in My Bibliography will automatically note “PMC Journal –  In Process” when applicable.  

The NIHMS ID is assigned when a manuscript via Method C and Method D forms of submission is submitted to NIHMS in preparation for posting to PMC. The NIHMS ID is used temporarily until a PMCID is assigned. This number will be invalid three months after a work is published. The NIHMS ID can be located in:

• NIHMS system:  http://www.nihms.nih.gov/db/sub.cgi
  NIH-funded authors can check for manuscripts in NIHMS by logging in to eRA commons. The NIHMS ID is noted with the title of the manuscript. 
• PMCID - PMID - Manuscript ID - DOI Converter: http://www.ncbi.nlm.nih.gov/pmc/pmctopmid/    
• My NCBI/My Bibliography in eRA Commons: https://commons.era.nih.gov/
  Citations in My Bibliography will automatically note the NIHMS ID when available. 
• Public Access Compliance Monitor - The MSK Library has been assigned a "PACR" role and can access the compliance reports for MSK and locate and confirm NIHMS IDs.